It is a common practice after tours have departed to run a QA on the bookings for the day. ResPax provides a Financial Archive to mark payments or bookings as QA’d, then archive the booking(s) and lastly export the archived bookings; formatted for your Accounting package of choice (MYOB, XERO, Attache).
Once a booking is archived, no further changes can be made to the booking.
If a late change needs to be made, then either a specific booking number can be un-archived, or an entire Archive set can be un-archived.
This requires elevated permissions to the Financials tool.
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Step-by-step guide to unarchiving booking(s)
Discount (Quick Ref Navigation : Tools / Financials )
From the main menu, click Tools
Click the Financials menu
Select the Unarchive tab
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Unarchive a Single Booking
To Unarchive a single booking, enter the Booking Confirmation number
Click the Unarchive one button
A successful message will appear to confirm the booking was unarchived
If the booking could not be unarchived, an error will be displayed
Unarchive a Single Bookingall bookings in an archive
To Unarchive all bookings in an archive, enter the Archive number
Click the Unarchive all button
A successful message will appear to confirm all bookings from the archive number were unarchived
If the archive could not be unarchived, an error will be displayed
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