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Notes:
Ticket/Quote/Gift Ref (optional) - If a booking has been converted from a quote, then this field will have the original quote ID and will be read-only or if a booking was redeemed from a gift certificate, then this field will have the Gift Redemption code and be read-only.
Add Voucher No. - This is the Agent’s reference used for redeeming Vouchers, or used when invoicing via a report or exporting to a Financial package like Xero or MYOB. (optional)
Add Agent Ref. This can be used for the Agent’s staff member’s name or how the request was received (email, phone). (optional)
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Tour Details
Click in the field where it says Tour Code: a list of all tours will appear, click on the tour you need
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Once the tour has been selected, the Add TourButton will be available. Press the Add TourButton to proceed.
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The Tour Details will now expand, fill in the details required for the Booking.
Note:
The default fare and default time will be set, and the default Date will be [tomorrow]
Tour Basis and Tour Sub-basis are required fields
There are 5 different passenger types available per tour. If a type is not valid for that tour, it will be greyed out and unavailable (eg Infant and FOC)
Pickup Location and Dropoff will only be available as an option if your tour has been configured for pickups. Click /wiki/spaces/HOWTO/pages/1373765679 to learn how to configure in Locations.
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Add General Comments specific to the tour (optional). If the Operator has frequently used comments that are added by Staff users to many bookings daily, then create a custom list of quick-to-use default comments, see Default Comments Lookup.
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Click on Choose a Default Comment Search for the Default Comment using type-ahead or from the dropdown list.
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Select a Default Comment and it is appended to the General
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Click on Choose a Default Comment
Comments.
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Search for the Default Comment using type-ahead or from the dropdown list.
Select a Default Comment and it is appended to the General Comment
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Staff user can have a mix of manually entered comments and multiple selected Default Comments.
Each one is automatically separated by a space, however the user can adjust and enter new lines also. Choose a Default Comment is always available to re-use.
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Add Voucher Comments specific to the tour (optional)
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Choose a Promo code from the type-ahead/dropdown to apply a discount.
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If the Promo code matches the criteria, then the rule is applied and:
The Code of the Promo is displayed in the Promocode field
The Name of the Promo code is displayed in the Smart Rule field
On mouse-over the description is shown as a tooltip.
The value of the adjustment is displayed in the Other Sell field.
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Note: If there are components associated with the tour a ‘Component’ Tab will display. Click on the drop-down arrow on the Components section to expand components
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