Extras Groups

Owned by support_howto
Last updated: 03 Oct, 2024
3 min read

Overview

Lookups are lists created and maintained by a Staff User. Once created, they can be used as type-ahead and dropdown lists throughout ResPax booking forms and maintenance screens.

A Staff User can add custom groups to the Lookups list and then group Extras / Addons / Options into these groups on the booking form. This allows for minimum and maximum values within each ‘group’, and allows for ordering the display of groups of extras on the Booking page.

Instructions

Add an Extras Group

  1. Click on Settings > Lookups > Extras Groups.

The Extras Group comes empty by default

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  1. Fill in the following fields Name (required), Description (Optional), Minimum (required) and Maximum (required) and Order (Optional).

Minium and Maximum: How it Works

  • If there is no minimum or maximum, then the term "select any of the following" will populate under the Optional Extras page on the Online Booking Engine (OBE)

  • If the minimum and maximum are 1, and there is only one option, then it is both mandatory and is selected by default and will populate under the Optional Extras page on the Online Booking Engine (OBE)

  • If the minimum is empty and the maximum is greater than 0, then the term "select up to [max] of the following" will populate under the Optional Extras page on the Online Booking Engine (OBE)

  • If the minimum and maximum are both not empty and both not 0, then the term "select between [min] and [max] of the following" will populate under the Optional Extras page on the Online Booking Engine (OBE)

  • If the minimum and maximum are greater than 0 and are both the same, then the term "select [max] of the following" will populate under the Optional Extras page on the Online Booking Engine (OBE)

Order = The order that this group will populate in the drop-down list in RBE (Extras). If you have created multiple extra groups, you can order them by chronological order, 1 being first on the drop down list.

 

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Link the Group to a Tour Extra

  1. Navigate to Tours > Tours Maintenance > Packages. Select Extras from the package set. If you do not have a package set click here to learn how.

  1. Click on Add Tour Extra (you can click on an exisiting tour extra if you do not need to add one).

  1. Select the drop-down arrow from the subheading ‘Group’ and to choose from the list.

 

  1. Once selected you will see that the Optional Extras are named grouped accordingly.

  1. This is an example of how it would display on the Online Booking Engine (OBE)

  1. If the rules are not met the Extra Group will display in red and you will not be able to proceed with the booking.